Content that's structured, governed and findable at scale.
iWorkplace ECM is the foundation layer for Microsoft 365. Metadata applied automatically, lifecycle managed in the background, content findable when it matters, without anyone tagging or filing by hand.
AI Cloud
Modern Work
Change & Adoption
Every document had a purpose. The way they pile up didn't.
Multiple versions of the same document. Sensitive information in uncontrolled locations. Metadata applied in some libraries and not others. Retention schedules that exist on paper but not in your system. These aren't user failures. They're design failures. And the moment Copilot starts reading across it, the gaps show up immediately.
What our clients say.
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“Everyone who has seen the solution has said the same thing – it’s simple, clear, and it just makes sense. It’s given us confidence that our information is organised and easy to trust.”
Milana Tesic-Djuric
System Support Analyst, NZ Film Commission
How it works.
Metadata that looks after itself
Smart Metadata applies tags automatically based on folder structure and content type.
Autofixer re-tags files the moment they're moved or edited.
Smart Columns fills in category and classification fields consistently without anyone typing them.
Every document tagged correctly from the moment it's created, and kept that way.
Workspaces set up right
Library Builder spins up new SharePoint libraries from a template in minutes.
Smart Provisioning creates SharePoint sites and Teams through a 16-step automated process with governance built in from day one.
Smart Columns fills in category and classification fields consistently without anyone typing them.
A central register gives visibility across all workspaces. Smart Breadcrumb keeps people oriented across SharePoint and Teams so they always know where they are.
Content that stays organised
Smart Labels manages retention and disposal automatically across the content estate.
Template Central keeps one approved version of every document always current.
Smart Case Files organises case-based content with the right access controls built in from creation.
What changes
Information is findable
Consistent metadata and structure means search works. People find what they need without asking IT or a colleague who happens to know where things are.
Compliance runs in the background
Retention, disposal and lifecycle management happen automatically. The environment stays compliant without anyone having to police it.
Audits don't require a scramble
The trail exists before anyone asks for it. Every approval, every change, every disposal - recorded and retrievable.
AI has governed content to work with
Structured metadata and clear lifecycle rules mean Copilot operates on reliable information - not on whatever happens to be findable in an ungoverned estate.
What it looks like
in practice
Bay of Plenty Regional Council partnered with us to deliver a business-led transformation, not just a tech upgrade.
"Our business teams now lead digital transformation with confidence, supported by intuitive tools and smart automation. Information Leadership helped us build capability, reduce costs, and prepare for the future. We’re not just managing information – we’re empowering our people."
Representative
Bay of Plenty Regional Council
Case Study
December 5, 2025
Transforming Information Management with Microsoft 365 & iWorkplace
Bay of Plenty Regional Council partnered with us to deliver a business-led transformation, not just a tech upgrade.
The foundation that makes everything else defensible.
iWorkplace ECM is built for organisations that need their content structured, governed and ready, for AI, for audit and for whatever comes next.
