Your employee records. Governed.
Sensitive HR information governed from day one, built on Microsoft 365, no separate system required.
AI Cloud
Modern Work
Change & Adoption
Three people in HR. Three spreadsheets. No single source of truth.
Employee files are some of the most sensitive information an organisation holds. Contracts, performance reviews, disciplinary records, medical information. In most organisations that information is scattered across personal drives, email threads, shared folders with permissions nobody has audited. When someone leaves, or a Privacy Act request arrives, or an employment dispute requires documentation. The question isn't whether the information exists. It's whether it can be found and whether the right people are the only ones who can see it.
What our clients say.
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“Our Board was extremely impressed with the solution and ease of accessing their Board papers. We got a top-class service and solution from Information Leadership which leverages M365 technology perfectly.”
Jeremy Clement
Financial Controller, BCI
How it works.
Centralised employee records
Contracts, performance reviews, payroll records and personal information in one secure, organised location. One source of truth, not three competing spreadsheets.
Advanced access controls
Role-based permissions ensure only authorised people can view or edit employee files. HR sees everything. Managers see their team. Nobody sees what they shouldn't.
Automated onboarding and offboarding
Workflows that create the right file structure when someone joins and ensure records are handled correctly when they leave. No manual setup. No gaps.
Audit trails and reporting
Every access, every change, every document - tracked automatically. When a Privacy Act request arrives or an employment matter requires documentation, the evidence is already there.
What changes
Sensitive information stays sensitive
Access controls mean employee data is only visible to the people who need it. No accidental exposure. No shared drives with broader permissions than anyone intended.
Privacy Act requests don't require a scramble
The information is findable, it's governed and the access log exists. Responding to a subject access request takes hours - not days of searching across systems.
Offboarding is clean
When someone leaves, their records are handled correctly from day one. No orphaned files in personal drives. No sensitive information left in the wrong hands.
HR focuses on people, not paperwork
Automated workflows handle the administrative burden. HR teams spend less time managing records and more time managing people.
Sensitive records. Governed from day one.
iWorkplace Employee Files is part of the Business Solutions suite, built on Microsoft 365, no new platform, no IT project to implement it.
