iWorkplace Update Hub
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Smart Metadata Update - June 2025
What's new?
We are excited to announce an update to our iWorkplace app, Smart Metadata.
Change to the way Smart Metadata performs its updates
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Due to Microsoft dropping support for Event Receivers and moving to a Webhook based architecture.
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This means that instead of sending us immediate notifications of every change in a library, SharePoint now sends a general “something has changed” notification at a frequency no greater than once a minute.
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This is generally considered the best way to manage performance and reliability in a distributed environment, but it comes with the side effect that it may take several minutes for Smart Metadata to be notified of changes in a library.
Therefore, it may take several minutes for metadata to be updated, or subfolders to be created, when a folder is created or modified.
Improved user interface of the settings page
- The user experience has been revamped – the user interface has been modernised and redesigned to be more understandable.
- The functionality remains the same, but the settings pane has been updated to follow a rules-based concept for folder levels. This is to provide clarity in the functionality and allow for future enhancements opportunities.
- Folder level rules:
- Set metadata to the folder name: This is currently a forced rule, and it will be auto created when you create a new folder level.
- Create Folders: Previously “Create Subfolders” was a tick box on the set to folder name rule. This has been updated to “Create Folders” and can now be added as a rule to the folder level.
- Set metadata to specific text: Previous known as “Set Value” - We have changed this to align with core smart metadata functionality and be less hidden in the UI.
What do you need to do?
In the event a rollback is required, we will return Smart Metadata the previous version and let you know.
If this requires going through your Change Advisory Board (CAB), please let us know by responding to this email or reaching out to our Customer Success Team at customersuccess@informationleadership.com
Contact Us
Have a question about an update? Reach out to our team today.